Digital Vehicle Inspections & Walkaround Checks
Replace paper walkaround check forms with digital inspections completed on the driver's phone. Timestamped, GPS-located, linked to a defect-to-repair workflow, and stored as a DVSA-compliant audit trail.
The problem with paper walkaround checks
Paper walkaround forms get lost, forgotten, filled in retrospectively, or completed in seconds without a real inspection taking place. When DVSA asks to see your check records for the last 15 months, a box of paper forms is not the evidence position you want to be in.
Digital walkaround checks solve all of these problems simultaneously. Drivers complete the check on the FleetGS app — it takes 2–3 minutes, creates an automatic record, and any defects trigger an immediate alert and workflow.
- Completed on the driver's smartphone — no paper required
- Automatically timestamped and GPS-located
- Photo evidence for any defects found
- Defects trigger immediate fleet manager alert
- Safety-critical defects mark vehicle as off-road
- Defect-to-repair-to-sign-off workflow
- 15+ months of records instantly retrievable
- Customisable check templates per vehicle type
How the defect workflow works
Driver completes check on app
Before starting their shift, the driver opens the FleetGS app and works through the check items for their vehicle. Any items showing a problem are flagged with details and optionally a photo.
Defect alerts fleet manager
If any defects are reported, the fleet manager receives an immediate notification. Safety-critical defects automatically flag the vehicle as not-fit-for-use.
Defect is repaired and signed off
The workshop records the repair in FleetGS. The manager reviews and signs off the defect. The vehicle is returned to operational status.
Complete audit trail created
The check, the defect report, the repair, and the sign-off are all stored in the vehicle's history — permanently and instantly retrievable.
Frequently asked questions
A digital walkaround check is the same pre-use vehicle inspection that drivers have always been required to complete — but done via a mobile app instead of paper forms. The app records each inspection item, attaches photos where defects are found, and automatically timestamps and GPS-locates the check. The result is a far more defensible audit trail than paper records.
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