Fleet Compliance Software for UK Operators
Stay ahead of MOTs, services, and DVSA requirements. FleetGS monitors every compliance deadline, sends alerts before — not after — you breach them, and builds the audit trail that UK operators need when DVSA, insurers, or clients ask for proof.
MOT tracking and maintenance scheduling that actually works
Missing an MOT doesn't just mean a fine — it means your vehicle is off-road and your insurance may be invalidated. For operators with O-licences, it can mean traffic commissioner involvement. FleetGS tracks every compliance deadline for every vehicle and makes sure you know about it weeks before it becomes a problem.
Digital walkaround checks replace paper DVIR sheets, with defect reports that create an immediate workflow rather than getting lost in a pile. When a driver flags a defect in the app, the fleet manager is notified and the vehicle can be removed from service until the repair is signed off. The entire workflow is timestamped and stored in the vehicle's maintenance history.
- MOT, road tax, and insurance expiry alerts per vehicle
- Scheduled maintenance reminders by mileage or calendar date
- Digital vehicle walkaround checks with pass/fail and photo evidence
- Defect reporting workflow with manager sign-off before vehicle moves
- Full DVSA compliance module: assessments, driver hours, KPI reports
- FORS compliance tracking and record-keeping
- Exportable audit trail for DVSA investigations and enforcement visits
- Maintenance cost log by vehicle for insurance and disposal decisions
Compliance areas covered
Vehicle roadworthiness
Driver compliance
Operational compliance
Compliance & maintenance — frequently asked questions
How does FleetGS help with DVSA compliance?
FleetGS includes a dedicated DVSA compliance module covering driver assessments, driver hours monitoring, incident logging, KPI reports, and exportable audit trails. All records are timestamped and stored in a format that DVSA enforcement officers can review. DVSA sets the rules; FleetGS helps you run the day-to-day evidence collection that operators need to demonstrate compliance.
Can FleetGS track MOT expiry for all my vehicles?
Yes. Every vehicle in FleetGS has MOT, road tax, and insurance expiry dates tracked. FleetGS sends automated alerts 60, 30, and 14 days before any expiry — to fleet managers and, optionally, to designated staff. Expired vehicles are flagged prominently on the dashboard so nothing slips through.
What are digital vehicle walkaround checks?
The daily walkaround check (DVIR) is a legal requirement for many operators under O-licence conditions and best practice for all fleets. FleetGS replaces paper DVIR sheets with a digital checklist completed by drivers on the mobile app before starting work. Each check is timestamped, GPS-located, and stored permanently. Defects trigger an automated workflow for manager sign-off before the vehicle moves.
Does FleetGS support FORS compliance tracking?
Yes. FleetGS includes FORS-relevant tracking for safety documentation, driver records, vehicle compliance, and incident reporting. If your operation is pursuing or maintaining FORS accreditation, FleetGS provides the structured record-keeping that auditors look for.
Can I export compliance records for a DVSA investigation?
Yes. All compliance records — walkaround checks, defect reports, maintenance history, driver documents, and incident logs — can be exported to PDF or CSV. If DVSA requests records for a specific vehicle or date range, you can produce the full history in minutes rather than searching through physical files.
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