Fleet Management Software for Local Authorities
Local authority fleets operate under public scrutiny, tight budgets, and formal compliance obligations. FleetGS provides the audit trail, compliance records, and operational visibility that council fleet managers need.
Compliance and accountability for public sector fleets
Council fleets operate under a combination of DVSA regulatory requirements, internal governance standards, and public accountability. Every DVSA prohibition, missed MOT, or compliance failure carries reputational as well as financial consequences.
FleetGS provides the systematic approach to compliance that public sector fleet management demands — digital records, automatic alerts, and a complete audit trail that can be produced on demand.
- Digital walkaround checks — GPS and timestamp verified
- Defect-to-repair workflow with sign-off records
- MOT, service, and inspection date tracking and alerts
- Driver licence and CPC expiry management
- Vehicle utilisation reporting
- GPS tracking and route history for all fleet types
- Job dispatch and GPS-verified completion
- Exportable compliance audit trail
Grounds maintenance & street cleansing
Track route completion, manage job assignments for grounds and street teams, and maintain compliance records for all vehicles from ride-on mowers to street sweepers.
Housing & building maintenance
Dispatch repair jobs to mobile tradespeople, GPS-verify site visits, and track timesheet hours accurately for payroll and contract management.
Social care & community transport
Driver compliance records, GPS journey verification, and vehicle maintenance management for community transport and social care fleets.
Waste & recycling
Round monitoring, walkaround check records for O-licensed waste vehicles, and complete compliance documentation for DVSA inspections.
Frequently asked questions
What types of local authority fleet does FleetGS support?
FleetGS supports all types of local authority fleet — grounds maintenance, street cleansing, waste collection, parks and highways, social care transport, housing repairs, building maintenance, and mobile enforcement. Mixed fleets with different vehicle types are managed from a single account.
How does FleetGS support DVSA compliance for council fleets?
FleetGS provides digital walkaround checks with GPS and timestamp records, driver licence management with automated renewal alerts, vehicle MOT and inspection date tracking, defect reporting and repair workflows, and an exportable compliance audit trail. For council fleets operating O-licensed vehicles, all the records DVSA expects are maintained automatically.
Can FleetGS produce reports for fleet management committees?
FleetGS provides reporting on vehicle utilisation, compliance status, driver activity, and job completion. Data can be exported to CSV for use in council reporting frameworks. For specific reporting requirements, contact us to discuss current capabilities.
How does procurement work for local authority customers?
FleetGS is available directly — month-to-month with no long-term contract required, which suits councils seeking flexibility. For formal procurement, contact us to discuss whether FleetGS is available through existing frameworks.
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