Fleet Management Software for UK Haulage and HGV Operators
Haulage operators face tighter compliance obligations than any other fleet category — operator licences, Working Time Directive records, DVSA roadside checks, and traffic commissioner reviews. FleetGS gives HGV operators the compliance infrastructure and operational tools to run efficiently and stay legal.
Compliance built for operator licence holders
A standard operator licence carries specific conditions around vehicle roadworthiness, driver management, and record-keeping. DVSA and the traffic commissioner expect to see systematic evidence — not just good intentions. FleetGS is structured around the compliance records that operator licence holders actually need to maintain.
The walkaround check module captures driver-submitted inspection data before every shift, with defect categories aligned to DVSA inspection criteria. Defects trigger a resolution workflow: the vehicle is flagged until a manager confirms the defect has been rectified. Every step is timestamped, geolocated, and permanently retained. See our DVSA compliance guide for a full breakdown of what operators need to maintain.
For an overview of the operator licensing framework, see our operator licence guide for UK fleet managers.
- Live GPS tracking for HGVs and LCVs on a single map
- Digital walkaround checks with DVSA-aligned defect categories
- Vehicle maintenance and MOT reminders by date or mileage
- Driver hours recording via the mobile app
- Driver licence verification with DVLA Mandate checks
- Job dispatch with GPS-verified delivery confirmation
- Geofencing for restricted zones, customer sites, and depot boundaries
- Compliance audit pack exportable for DVSA or traffic commissioner review
- Defect history and resolution records for each vehicle
- Multi-depot management from a single dashboard
Compliance coverage at a glance
Daily walkaround checks
DVSA-aligned categories, driver signature, photo evidence
Vehicle maintenance records
Service history, MOT dates, next-due reminders
Driver hours
App-recorded working time, exportable per driver
Driver licence checks
DVLA Mandate integration, expiry alerts
Audit trail export
One-click compliance pack for regulatory review
Driver hours and Working Time
The Road Transport Working Time Regulations set maximum weekly hours and mandatory break requirements for drivers in scope. FleetGS records working time via driver app clock-in and clock-out, providing the evidence base that operators need for regulatory compliance and internal management.
Driver hours monitoring guide →How FleetGS works for a haulage operation
01
Driver starts shift
Driver opens the FleetGS app and completes the pre-start walkaround check. Any defects are photographed and submitted. The vehicle is cleared — or flagged — before the key goes in the ignition.
02
Manager monitors in real time
Live tracking shows each vehicle's location, speed, and status. Geofence alerts fire when vehicles enter or leave customer sites, restricted zones, or depot boundaries. Job progress is visible on the dispatch board.
03
Compliance records build automatically
Every check, defect, job, and journey is logged and timestamped. At the end of a compliance period — or ahead of a DVSA check — the full audit trail is exportable in a single step.
Pricing for haulage fleets
Flat-rate monthly pricing — no per-vehicle fees, no per-driver charges.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Frequently asked questions — haulage fleet management
Does FleetGS support operator licence compliance for HGV fleets?
Yes. FleetGS includes the compliance tools that operator licence holders need day-to-day: digital walkaround checks with defect reporting, vehicle maintenance scheduling, MOT and service reminders, and driver licence verification. The audit trail these tools generate is appropriate for a DVSA or traffic commissioner compliance review. For a full overview of operator licence obligations, see our operator licence guide.
Can FleetGS track driver hours for Working Time compliance?
Yes. FleetGS records clock-in, clock-out, and break times via the driver app, creating a digital record of working time for each driver. This data is exportable per driver and per period. Haulage operators whose drivers are subject to the Road Transport Working Time Regulations need accurate, auditable records — FleetGS provides these as a standard feature on all plans.
Does FleetGS integrate with tachograph analysis software?
FleetGS does not currently offer native tachograph data download or analysis. For operators who need integrated tachograph management, we recommend pairing FleetGS with a specialist tachograph analysis tool. FleetGS handles the broader fleet management picture — vehicle condition, job management, driver app, compliance records — while your tachograph system handles driver card data and infringement analysis.
Can FleetGS manage a mixed fleet of HGVs and LCVs?
Yes. Vehicle type, weight category, and compliance requirements are configured per vehicle in FleetGS. A haulier running a mixed fleet of artics, rigids, and curtainsider vans can manage all vehicles from a single account, with appropriate inspection templates, service intervals, and compliance rules applied to each vehicle type.
How does FleetGS help during a DVSA roadside check or traffic commissioner inquiry?
FleetGS generates exportable compliance records — walkaround check history, defect reports with resolution timestamps, driver licence status, and vehicle maintenance history. These records demonstrate a systematic approach to vehicle roadworthiness and driver management. In the event of a DVSA check or a regulatory inquiry, having clean, digital compliance records is significantly more convincing than paper-based systems.
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