Fleet Mileage Capture Software for UK Businesses
A mileage log rebuilt from memory at month-end is rarely accurate and never quick. FleetGS captures every journey automatically via GPS, split business from private as the driver goes, so the mileage record is always current and ready for HMRC, expenses, or payroll.
From a written logbook to a GPS-verified record
A manual mileage log only works if every driver remembers to fill it in, every single trip. FleetGS removes that dependency entirely — journeys are captured automatically the moment a tracked vehicle moves.
Automatic GPS journey logging
Every trip's start point, end point, route, and distance recorded automatically via the driver app — no manual start/stop timer.
No journey missed because a driver forgot to log it.
Business vs private tagging
Drivers tag each recorded trip as business or private from the app, building a running split rather than an estimated percentage.
A defensible, journey-level record for mixed-use vehicles.
HMRC-ready mileage records
Date, distance, and classification for every journey, exportable as a record to support Approved Mileage Allowance Payment claims.
No month-end scramble to reconstruct a mileage log.
Payroll and expenses export
Mileage data exported by driver and date range for direct use in payroll, expenses, or accounting systems.
One verified source, no manual reconciliation step.
Feeds cost-per-mile reporting
The same GPS-verified mileage powers FleetGS's cost management feature, keeping expense and fleet-cost figures consistent.
Mileage data used once, trusted everywhere it's needed.
Built for the fleet manager who needs a defensible mileage record
- Every journey captured automatically via GPS — no manual timer
- Business/private tagging per trip, not an estimated percentage
- Date, distance, and route recorded for each journey
- Exportable records for HMRC mileage allowance claims
- Direct export to payroll and expenses systems
- Feeds cost-per-mile reporting automatically
- Full journey history retained, searchable by driver or date
- Included on every plan — no separate mileage-tracking module fee
Why fleets move mileage tracking off paper
Automatic
No manual trip logging
GPS-verified
Date, distance, route
£45/mo
Starter plan for up to 10 vehicles
Exportable
HMRC, payroll, expenses
A record that holds up under scrutiny
A logbook written up from memory at the end of the week is easy to challenge. A GPS-timestamped journey record, tagged business or private at the time of the trip, is far harder to dispute — whether the question comes from HMRC, an auditor, or your own finance team.
How mileage capture fits alongside cost and driver management
Mileage capture isn't an isolated log — it's the raw data that powers several other parts of FleetGS. The same GPS-verified distance figures feed straight into cost management's cost-per-mile reporting, and business/private mileage splits sit alongside the driver's record in driver management, so there's one consistent mileage figure used across compliance, cost, and expenses — not three separate numbers that need reconciling.
That consistency matters most when mileage data is being relied on for something with real financial or tax consequences — an HMRC mileage allowance claim, a company car fuel benefit calculation, or a client mileage recharge. Having a single automatically captured source removes the risk of two different mileage totals showing up in two different reports.
For more on how UK mileage allowance rates work in practice, see our fleet mileage allowance guide, and for company vehicle tax treatment, read our company car vs van tax guide.
Flat-rate pricing, no per-vehicle fees
Mileage capture is included on every plan — no add-on module, no extra cost for additional exports.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Frequently asked questions
FleetGS's driver app records each journey's start and end points, route, and distance automatically via the phone's GPS whenever a trip is made in a tracked vehicle, without the driver needing to start or stop a timer manually. Every journey is logged with a timestamp, distance, and route path, and drivers can tag each trip as business or private directly from the app — building a continuous, GPS-verified mileage record instead of a manually reconstructed one at month-end.
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Join fleet operators across the UK who have replaced spreadsheets and WhatsApp with a system that actually works.
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