Company Car Fleet Management Software for UK Businesses

Company cars are typically driven by employees for a mix of business and personal use, which brings in considerations that don't apply to a dedicated commercial van or HGV fleet — mileage splitting between business and private journeys for expense and tax purposes, Benefit-in-Kind reporting for the employee, and often less predictable usage patterns than a scheduled delivery route. FleetGS tracks company cars using the same GPS, driver, and compliance tools used across the rest of a mixed fleet, while supporting the mileage capture and reporting that company car specifically requires.

Yes. Drivers can classify individual journeys as business or private directly in the driver app, and FleetGS builds a mileage log from that classification that can be exported for expense claims or HMRC advisory fuel rate calculations. This removes the need for drivers to keep a manual mileage logbook, and gives fleet managers a verifiable, GPS-backed record rather than relying on employee self-reporting alone.

Yes. Pool vehicles shared between multiple employees can be booked through the platform, with visibility of which vehicle is available, who has it booked, and its current location — reducing the double-booking and hunting-for-keys problems common with informal pool car arrangements. Usage history for pool vehicles is tracked the same way as any other fleet vehicle, including mileage, driver behaviour, and compliance status.

FleetGS stores each driver's licence details and can be set to send automated reminders ahead of renewal or periodic recheck dates, which UK employers have a duty of care obligation to carry out for anyone driving on company business, including company car and pool car users, not just van or HGV drivers. This creates a documented, dated record of licence checks that supports an employer's duty-of-care position if a driver is ever involved in an incident.

Grey fleet vehicles can be added to FleetGS as driver-owned vehicles, allowing the same mileage capture and licence check processes to apply even though the business doesn't own the vehicle. This is particularly useful for businesses with a mix of company cars and employees who use their own car for business mileage, since it brings grey fleet oversight into the same system rather than managing it separately through expense claims alone.