Company Car Fleet Management Software for UK Businesses
Company cars, pool vehicles, and grey fleet all bring a different set of admin problems to a fleet — mileage splitting, licence checks, and shared vehicle bookings. FleetGS handles all three in the same platform used for the rest of your fleet, rather than leaving business car management to spreadsheets and expense forms.
Built for the admin that comes with business car fleets
Company cars are used differently to commercial vehicles — mixed personal and business use, shared pool bookings, and drivers who may use their own car for work. FleetGS covers all of it.
Business vs private mileage capture
Drivers classify journeys in the app, building a verifiable mileage log automatically.
Removes manual mileage logbooks and disputed expense claims.
Pool car booking
Shared vehicles booked through the platform with live availability and location.
Ends double-booking and key-hunting for shared cars.
Driver licence checks
Automated reminders ahead of renewal and periodic recheck dates.
A dated, documented duty-of-care record for every driver.
Grey fleet oversight
Employee-owned vehicles used for work tracked in the same system.
One process for company cars, pool cars, and grey fleet together.
BiK-ready reporting
Mileage and usage data exportable to support tax and payroll processes.
Less manual reconciliation for finance and HR teams.
Everything a business car fleet needs
- Business vs private mileage classification in the driver app
- Pool car booking with live availability and location
- Driver licence expiry tracking with automated reminders
- Grey fleet vehicles supported alongside company-owned cars
- Exportable mileage logs for expense claims and BiK reporting
- Same GPS tracking and driver safety scoring used fleet-wide
- Works for mixed fleets combining cars, vans, and other vehicles
- Full 90-day usage history, exportable to CSV
Why business car fleets choose FleetGS
Auto
Business vs private mileage classification
0 clash
Pool car double-bookings with live availability
Grey fleet
Included alongside company-owned vehicles
£45/mo
Starter plan for up to 10 vehicles
One system for company cars and the rest of the fleet
Businesses running a mix of company cars, vans, and pool vehicles don't need a separate system for each vehicle type — FleetGS applies the right compliance and mileage rules per vehicle profile within one account.
Why company car admin is often harder than it looks
Company car fleets carry a specific set of obligations that don't apply in the same way to a dedicated commercial fleet — splitting business and private mileage accurately for tax purposes, keeping licence checks current for every driver regardless of how often they actually drive for work, and managing shared pool vehicles fairly across a team. Done manually, this typically means a mix of spreadsheets, a paper mileage logbook, and a booking calendar that nobody fully trusts.
FleetGS replaces that patchwork with a single system that captures mileage automatically as journeys happen, tracks licence check due dates without relying on a manager remembering, and gives every employee real-time visibility of pool car availability — reducing both the admin burden and the compliance risk that comes with managing business car fleets informally.
For related guidance, see our posts on grey fleet management, fleet mileage allowance and HMRC rates, and driver licence checks.
Pricing — company car tools included as standard
Mileage capture, licence checks, and pool car booking are included in every FleetGS plan.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Related features
Frequently asked questions
Company cars are typically driven by employees for a mix of business and personal use, which brings in considerations that don't apply to a dedicated commercial van or HGV fleet — mileage splitting between business and private journeys for expense and tax purposes, Benefit-in-Kind reporting for the employee, and often less predictable usage patterns than a scheduled delivery route. FleetGS tracks company cars using the same GPS, driver, and compliance tools used across the rest of a mixed fleet, while supporting the mileage capture and reporting that company car specifically requires.
Ready to simplify your fleet?
Join fleet operators across the UK who have replaced spreadsheets and WhatsApp with a system that actually works.
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