Fleet Management Scheduling Software for UK Businesses
Deciding who does what, and when, is a different problem from planning the best route. FleetGS's scheduling calendar allocates drivers and vehicles against live availability, flags Working Time Directive conflicts before they happen, and dispatches straight to the driver app.
From diary and spreadsheet to a live scheduling calendar
Most fleets outgrow a paper diary or spreadsheet the moment more than one person needs to see who's doing what. FleetGS replaces it with a shared calendar view that updates the moment a job is assigned, moved, or completed.
Calendar-based job scheduling
A day, week, or month view of every job, assigned driver, and vehicle, built for planning ahead rather than reacting job by job.
One shared calendar instead of a diary or spreadsheet.
Driver allocation against live availability
Assign jobs based on who's actually free, factoring in logged hours, existing bookings, and current vehicle location.
Fewer double-bookings and last-minute scrambles.
Working Time Directive conflict flags
The scheduling view flags when a proposed job allocation risks a driver's Working Time Directive limits before it's confirmed.
Compliance risk caught at the planning stage, not after.
Instant dispatch to the driver app
Scheduled jobs push straight to the driver's phone with time, location, and notes, updating automatically if the schedule changes.
No more morning phone-round to hand out jobs.
Real-time reschedule and reassignment
Move a job to a different driver or time slot in a few taps when plans change, with the update reflected instantly in the app.
Sickness and urgent jobs handled without disruption to the rest of the day.
Built for the fleet manager who plans the day, not just the route
- Day, week, and month calendar views of every job and driver
- Driver allocation against live availability and logged hours
- Working Time Directive conflict flags at the planning stage
- Instant dispatch to the driver mobile app
- Drag-and-drop reschedule and reassignment
- Live vehicle location shown alongside the schedule
- Recurring job templates for regular routes and contracts
- Exportable schedule reports for office and client visibility
Why fleets move scheduling off the spreadsheet
Live
Calendar shared across the office
Instant
Dispatch to the driver app
£45/mo
Starter plan for up to 10 vehicles
WTD flags
Conflicts caught before assignment
Fewer missed jobs and double-bookings
When the schedule lives in one shared calendar rather than a diary or a spreadsheet that's a day out of date by lunchtime, it's far harder for two dispatchers to accidentally book the same driver twice, or for a job to fall through the gap between shifts.
How scheduling fits alongside route planning and job dispatch
Scheduling, route planning, and job dispatch solve three related but distinct problems, and it's worth being clear on the difference when choosing fleet software. Scheduling is the allocation decision — which driver and vehicle handle which job, and when, across the calendar. Once a job is scheduled, route planning works out the most efficient path and stop order for that job. Job dispatch is the mechanism that pushes the scheduled, routed work to the driver's app and tracks it through to completion.
FleetGS brings all three together in one platform rather than treating scheduling as an afterthought bolted onto route planning. That matters most for fleets juggling multiple drivers, recurring contract work, and last-minute changes, where the hard part isn't finding the best route — it's knowing who's actually free to take the job in the first place.
For the on-the-road side of the workflow, see our route planning feature. For the full job assignment and completion tracking process, read our job management feature page, and for driver working hours rules, see our fleet scheduling software guide.
Flat-rate pricing, no per-vehicle fees
Scheduling is included on every plan — no add-on module, no extra cost for additional dispatchers.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Related features
Frequently asked questions
How is fleet scheduling software different from route planning software?
Route planning is about the best path and order of stops for a job that's already been assigned to a vehicle. Scheduling is the step before that — deciding which driver and vehicle take which job, and when, across the whole day or week, based on who's actually available. FleetGS's scheduling calendar handles that allocation decision, then hands the assigned jobs to route planning and the driver app for the on-the-road part of the work.
Does the scheduling calendar account for driver hours and Working Time Directive limits?
Yes. FleetGS's scheduling view flags when a proposed allocation would push a driver towards their Working Time Directive limits or into insufficient rest, based on logged hours from previous jobs and shifts, so a dispatcher building tomorrow's schedule can see a conflict before it's assigned rather than discovering it after the driver is already on the road.
Can drivers see their schedule without calling the office?
Yes. Every scheduled job appears in the driver's own FleetGS app as soon as it's assigned, with the job time, location, and any relevant notes, and updates automatically if the office reschedules or reassigns work during the day. This removes the daily routine of drivers phoning in each morning to find out where they're going, and gives the office a live view of who has and hasn't seen their next job.
How does scheduling handle last-minute job changes and driver sickness?
The scheduling calendar shows every driver's current allocation and live vehicle location at a glance, so when a job needs to move — a driver calls in sick, a job runs over, an urgent job comes in — a dispatcher can see who's genuinely free nearby and reassign in a few taps, with the change pushed straight to the driver's app. This is significantly faster than working through a paper diary or a static spreadsheet that's already a day out of date by lunchtime.
Is scheduling software worth it for a fleet that only runs a handful of jobs a day?
Even a small fleet running a handful of jobs a day benefits once more than one dispatcher or office person needs visibility of who's doing what, or once double-bookings and missed jobs start happening because everything lives in someone's head or a diary. FleetGS's flat-rate pricing means a smaller fleet on the Starter plan gets the same scheduling calendar as a much larger one, so there's no separate cost threshold to cross before it becomes worthwhile.
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