Fleet Management Software for Taxi and Private Hire Operators UK

FleetGS gives PHV and hackney carriage operators a centralised compliance dashboard where every vehicle's local authority licence plate number, licence expiry date, and MOT date is tracked against automated alert thresholds. When a vehicle licence is approaching renewal — whether that is 28, 14, or 7 days out — the fleet manager receives an automated notification and the vehicle appears in the compliance dashboard as requiring action. The same approach applies to MOT expiry, insurance renewal, and road tax. For operators running high-turnover fleets or managing vehicles across multiple local authority licensing areas, this automated approach replaces unreliable manual diary systems with a single, auditable compliance calendar that can be accessed from any device.

Yes. FleetGS's driver management module lets fleet managers record the DBS certificate number, issue date, and expiry date for every licensed driver — with automated alerts when a DBS check is approaching renewal, which is typically required every three years by most licensing authorities. Driver licence status can be verified through DVLA mandate checks recorded within the platform, with reminder alerts for periodic re-verification. Both DBS and licence check records are stored in the driver's profile with a full audit trail, providing the documentation trail required during licensing authority audits and renewals. For operators in London, TfL PCO licence expiry dates and conditions can be tracked in the same system alongside DBS and DVLA records.

Taxi and private hire fleets typically operate vehicles across multiple shifts — often with different drivers on day and night shifts, or with self-employed drivers renting vehicles on a shift or weekly basis. FleetGS driver management lets fleet managers assign drivers to vehicles on a per-shift basis, so the compliance records, walkaround checks, and GPS tracking history are always attributed to the correct driver for each shift. When a driver starts a shift, they complete a digital walkaround check through the FleetGS driver app before the vehicle is put into service — ensuring that the pre-shift safety check obligation is met and documented for every handover. This shift-level record-keeping is particularly important for operators managing vehicle condition disputes between shift drivers.

FleetGS is designed to track vehicles and drivers — not passengers. The platform does not process passenger names, contact details, payment information, or journey booking data, so the GDPR exposure is limited to driver and fleet data which is managed under FleetGS's data processing agreement. For operators whose booking and dispatch systems hold passenger data, FleetGS can be used alongside those systems without creating additional GDPR obligations for passenger data. Driver location data and journey records are subject to standard UK GDPR requirements for employee monitoring, and FleetGS provides transparent data retention controls and processing records to support operators' own GDPR compliance obligations. We recommend operators seek their own legal advice on the interaction between FleetGS driver monitoring and their employment contracts and privacy policies.

Yes. FleetGS is a fleet management and compliance platform — it is not a booking or dispatch system. It sits alongside your existing taxi dispatch software (whether that is iCabbi, Autocab, Cordic, Taxi Pulse, or a custom system) and handles the vehicle tracking, driver compliance, walkaround check, and maintenance scheduling functions that dispatch systems do not provide. Driver location data from FleetGS can be viewed on a separate management dashboard, and vehicle compliance alerts are managed within FleetGS independently of job dispatch. Many taxi and PHV operators find that their dispatch software handles bookings and driver communications effectively but provides no visibility of vehicle compliance, maintenance deadlines, or driver behaviour — which is where FleetGS adds value without requiring a change to existing dispatch workflows.