Fleet Incident Reporting Software for UK Businesses
An accident report pieced together from a phone call after the driver's back at base is rarely complete. FleetGS lets drivers capture photos, third-party details, and location directly from the scene, so your incident record is accurate, complete, and ready for your insurer from day one.
From a phone call after the fact to a record captured at the scene
The details that matter most in an incident report — exact time, location, third-party contact information — are easiest to capture in the minutes after it happens, and hardest to reconstruct accurately afterwards. FleetGS moves that capture to the scene itself.
In-app incident capture
Drivers submit photos, a description, and third-party details directly from the driver app at the scene of an accident or damage event.
No details lost between the scene and the office.
Automatic GPS and timestamp tagging
Every incident report is tagged with the vehicle's location and the exact time it was submitted, without the driver needing to note it manually.
A contemporaneous record, not a reconstructed one.
Third-party and witness details
Structured fields for the other party's registration, driver, and insurance details, plus witness information where relevant.
Nothing missed while everyone's still at the scene.
Export-ready for insurers
A complete incident report — photos, location, timestamp, and third-party details — exports directly for your insurer or claims handler.
Faster first notification of loss, fewer follow-up calls.
Linked to route and behaviour history
Each incident sits alongside the vehicle's route history and driver behaviour data for the surrounding period.
Full context for liability and pattern analysis.
Built for the fleet manager who needs a complete first record
- In-app photo and description capture at the scene
- Automatic GPS location and timestamp on every report
- Structured third-party and witness detail fields
- Export-ready reports for insurers and claims handlers
- Linked automatically to route history for the vehicle
- Linked to driver behaviour data for wider pattern analysis
- Full incident history retained, searchable by driver or vehicle
- Included on every plan — no separate incident module fee
Why fleets move incident capture off memory
At the scene
Not reconstructed later
GPS-tagged
Location and timestamp
£45/mo
Starter plan for up to 10 vehicles
Exportable
Ready for insurers
A record that holds up under scrutiny
A verbal account given after the driver's back at base is easy to get wrong on small but important details. A photo-backed, GPS-timestamped report submitted at the scene is far harder to dispute — whether the question comes from your insurer, the other party's, or your own claims file.
How incident reporting fits alongside driver behaviour and route history
Incident reporting isn't an isolated form — it's most useful set alongside the rest of a vehicle's record. The same location data that tags an incident report also connects to live tracking's route history, letting a fleet manager check a vehicle's speed and direction in the minutes leading up to an event. And driver behaviour monitoring provides the wider pattern — whether a driver, vehicle, or route is generating a disproportionate share of incidents over time, rather than each report being reviewed in isolation.
That combination matters most when an incident becomes a genuine liability dispute — where the two drivers' accounts of what happened don't agree, and a contemporaneous, location-tagged record from your side carries real weight with an insurer or in a small claims process.
For a broader look at handling the aftermath of a fleet accident, see our fleet accident management guide, and for the practical steps fleets take to keep insurance premiums down, read our fleet insurance premiums guide.
Flat-rate pricing, no per-vehicle fees
Incident reporting is included on every plan — no add-on module, no extra cost for additional reports.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Frequently asked questions
When a driver is involved in an accident or notices vehicle damage, they open the FleetGS driver app and submit an incident report directly from the scene — photos of the damage, a description of what happened, and the other party's details where relevant. The app automatically attaches the vehicle's GPS location and timestamp at the moment the report is submitted, so there's an accurate, contemporaneous record rather than one written up from memory once the driver is back at base.
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