Fleet Management Software for UK Refrigerated Transport

FleetGS focuses on vehicle location, route history, dispatch, and DVSA compliance rather than replacing dedicated temperature-monitoring hardware fitted to the transport refrigeration unit (TRU). Most cold chain operators run FleetGS alongside their existing temperature-logging system, so the office can review a delivery's route and timing together with the temperature record when investigating a customer query or an HACCP deviation, without needing to switch between two unrelated systems to build the full picture.

Yes. FleetGS lets fleet managers configure separate check templates for different vehicle types and add custom check items relevant to their own operation, so a refrigerated vehicle's pre-use check can include TRU-specific items — fuel level, door seal condition, curtain or strip condition — alongside the standard DVSA roadworthiness checks. Any defect logged by the driver, whether it's a vehicle fault or a fridge unit issue, is reported to the office instantly with photo evidence rather than being written on a paper sheet that may not be seen until the vehicle returns to depot.

Refrigerated delivery to retail and foodservice customers typically runs to tight, pre-agreed time windows, since a late delivery can mean a rejected load or a wasted return journey. FleetGS's job dispatch assigns each drop to the nearest available driver in route order and captures GPS-verified proof of delivery, so the office has an accurate, timestamped record of when a drop was actually completed if a customer later disputes a delivery time or a temperature excursion.

UK food businesses must maintain appropriate temperature control under retained EU food hygiene law and demonstrate this through an HACCP-based food safety management system, and operators carrying perishable foodstuffs internationally must also meet the insulation and equipment standards set out in the ATP Agreement. Many UK cold chain operators are also assessed against the BRCGS Global Standard for Storage and Distribution by their retail and foodservice customers. FleetGS doesn't replace a temperature-logging or HACCP system, but its route history, delivery timestamps, and digital walkaround records give an operator supporting evidence of vehicle roadworthiness and delivery timing to sit alongside those food safety records.

Yes. FleetGS's flat-rate pricing scales from a handful of chilled delivery vans up to a 200-vehicle mixed refrigerated and ambient fleet, with no per-vehicle fees that penalise growth. A smaller operator typically starts with app-only tracking, which needs no hardware fitting and is live within 48 hours, then adds job dispatch and customised walkaround checks as multi-drop rounds and customer requirements become more demanding.