Refrigerated Transport & Cold Chain
Fleet Management Software for UK Refrigerated Transport
Refrigerated transport runs on tight delivery windows and zero tolerance for a spoiled load. FleetGS gives cold chain operators live GPS tracking, multi-drop dispatch, TRU-aware walkaround checks, and DVSA compliance in one platform — alongside your existing temperature-monitoring hardware.
The fleet management challenge for UK refrigerated transport operators
A refrigerated haulier or multi-drop chilled delivery fleet is really being judged on two things at once: whether the load arrived within its agreed temperature range, and whether it arrived within its agreed time window. Missing either one can mean a rejected delivery, a wasted return journey, and a difficult conversation with a retail or foodservice customer who has their own food safety obligations to answer for.
Getting this right depends on more than the fridge unit itself. A vehicle that breaks down mid-route, a driver who can't prove exactly when a drop was made, or a defect that goes unreported until the vehicle is back at depot all put the cold chain at risk in ways that have nothing to do with the temperature-logging equipment. On top of the operational risk, refrigerated operators carry the same DVSA maintenance and Operator Licence obligations as any other HGV or LCV fleet, plus food safety expectations under HACCP and, for international movements, the ATP Agreement.
FleetGS brings live tracking, multi-drop dispatch, customisable walkaround checks, and maintenance scheduling together in one platform, giving refrigerated transport operators the operational visibility to protect delivery windows and the documented record to satisfy DVSA — while running alongside whatever temperature-monitoring system already protects the cold chain itself.
- Live GPS tracking for chilled and frozen delivery vehicles
- Multi-drop job dispatch with GPS-verified proof of delivery
- Customisable walkaround checks covering TRU-specific items
- Route history for resolving late-delivery and rejection disputes
- MOT, service, and TRU-linked maintenance reminders
- Driver licence verification and expiry alerts
- GPS timesheets verified against vehicle location data
- Works alongside existing temperature-monitoring and telematics hardware
Where FleetGS fits in a cold chain operation
FleetGS covers the vehicle, driver, and dispatch side of a refrigerated transport business:
- Chilled and frozen multi-drop delivery vans
- Refrigerated HGVs and trailers on longer-haul routes
- 3PL and own-account cold chain distribution fleets
- Retail and foodservice supply routes with fixed drop windows
- TRU-aware pre-use inspection templates
- Mixed refrigerated and ambient fleets
Typical results for a 15-vehicle refrigerated fleet
Fewer
Missed drop-window disputes
Instant
Defect reporting from the road
48 hrs
Go-live with driver app
1 view
Fleet, jobs, and compliance
How refrigerated transport operators use FleetGS
Multi-drop delivery dispatch
Assign chilled and frozen delivery rounds to the nearest available driver in route order, with GPS-verified proof of delivery for every drop against a tight time window.
Learn more →TRU-aware walkaround checks
Configure a refrigerated-vehicle check template that covers the fridge unit alongside standard DVSA roadworthiness items, with instant photo-evidenced defect reporting.
Learn more →Route history for delivery disputes
A timestamped route and delivery record gives the office evidence to resolve a customer query about a late or rejected delivery without relying on a driver's memory.
Learn more →Maintenance scheduling
Service and MOT reminders keep the delivery fleet roadworthy, reducing the breakdown risk that turns a chilled load into a spoiled one.
Learn more →Why refrigerated transport fleets need dedicated route and compliance visibility
A cold chain fleet without live visibility of its delivery vehicles typically relies on driver phone calls and a delivery diary to know whether a round is running to schedule, which is manageable until a drop is missed, a customer disputes a delivery time, or a vehicle defect goes unreported until it causes a breakdown mid-route. Each of those situations puts a temperature-sensitive load — and a customer relationship — at direct risk.
FleetGS's job dispatch feature gives dispatchers real-time visibility of every drop on a multi-stop round, while the vehicle inspections feature lets a refrigerated fleet build a pre-use check that covers the fridge unit as well as the standard DVSA items, with any defect reported instantly rather than discovered back at depot.
For UK operators wanting the wider DVSA and Operator Licence picture that applies to any HGV or LCV delivery fleet, see our DVSA compliance guide. For the maintenance side of keeping a delivery fleet roadworthy, read our guide to reducing fleet vehicle downtime.
Pricing for refrigerated transport fleets
One flat rate covers the entire fleet — no per-vehicle fees, no hidden charges.
Starter
£45/mo
Up to 10 vehicles
Growth
£129/mo
Up to 40 vehicles
Scale
£299/mo
Up to 200 vehicles
Frequently asked questions — fleet management for refrigerated transport
FleetGS focuses on vehicle location, route history, dispatch, and DVSA compliance rather than replacing dedicated temperature-monitoring hardware fitted to the transport refrigeration unit (TRU). Most cold chain operators run FleetGS alongside their existing temperature-logging system, so the office can review a delivery's route and timing together with the temperature record when investigating a customer query or an HACCP deviation, without needing to switch between two unrelated systems to build the full picture.
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